Persons with significant control psc register other registers. Differences between statutory books and nonstatutory. It is also very useful for the directors and the accountants of the company to be able to. They must be stored at the companys registered address. Statutory and nonstatutory books of hong kong company. The typical contents of a company s statutory book are. The books should be available to the general public for inspection during reasonable office hours. Companies house is an executive agency, sponsored by the department for business.
Legal stationery and registers company registrations. Maintenance of statutory registers companies act 20 cleartax. The typical contents of a company is a statutory book are. What are the statutory books maintained by a company. Statutory books and records are documents kept by a company which detail important aspects of its operations and structure, for example, its current directors. Statutory books and registers of a private limited company. Download our free limited company statutory books registers template. The maintenance of statutory books implies that the records are kept up to date. The majority of limited companies will keep all of their statutory registers together in a bound or looseleaf folder or book.
Jul 11, 2016 register of the members of the company. The importance of statutory books and why you should keep. Simply put, statutory books show a companys history. Nov 03, 2017 every company in the uk is required by law to keep uptodate statutory registers and ensure they are available for inspection on request. An accountant who subscribes to inform direct can choose to insert their own branding, demonstrating their added value and professionalism to their clients. In the event that you are looking to sell your company in the future, statutory books will need to be handed over as a completion deliverable. A company s statutory books are usually kept at the registered office of the company. Every company in the uk is required by law to keep uptodate statutory registers and ensure they are available for inspection on request.
This guide gives an overview of the legislation which, from 30 june 2016, allows a private company to choose to send information usually kept in certain statutory registers to the registrar of. A companys statutory books contain documents it must keep under the provisions of the companies act 2006, as a record setting out the important aspects of its structure. Companies usually keep these official documents in a company register, where they can be ordered in a logical fashion. In other only to members and creditors of the company. Statistical books refer to books of account and such other record books like. These statutory books should contain the following statutory registers. The directors are responsible for maintaining the companys statutory as well as nonstatutory books and for keeping the documents uptodate. The statutory books for a company combined company register bound or looseleaf contents company registration details applications and allotments register of members and share ledger register of transfers register of directors and secretaries register of directors interests register of mortgages and charges register of debentures. Most companies keep the statutory registers in a single bound book or loose. How do you reconstitute statutory books that have been. What company records and registers do i have to keep.
With inform direct, your statutory books can be beautiful as well as compliant. Our range covers seals and plates to registers and various other statutory books and documents required by a company. Suitable for use by a limited company by shares registered in england and wales. Not only is it a requirement of the companies act that they should be kept, and kept up to date, but the register of members, in. Statutory books are the official records kept by the company relating to all legal and statutory matters. Statutory registers what are they and why are they important.
In addition to accounting books, corporations must keep the following records. Every company is under a statutory duty under the companies act 2006 the act to keep statutory registers, however, in reality many dont as they either dont understand the requirement or dont see the importance of keeping them. Statutory records and registers under the companies act 2014. Statutory books are a companys official records relating to all statutory and legal matters. We register company information and make it available to the public. The companies act, 1956 lays down that every company incorporated under this act must maintain and keep at its registered office certain books, registers and copies of certain returns, documents etc. Copies of statutory books must be provided on demand. The statutory books and registers may be kept as a bound book or looseleaf folders. Most companies keep the statutory registers in a single bound book or looseleaf binder, but they may be kept in any form, such as a computer record.
Generally the statutory books including registers are. They must be kept at the company s registered office or register of members and register of directors interests only at some other place notified to companies house. Also referred to as statutory books, company registers or company books, these are a statement at any one time of the ownership structure and control of a company. Well explain how to comply with rules on invoicing, vat and paye records, dividend payments and more. The process of keeping a statutory record might sound innocuous, but they are a recurring source of challenges for us here in the corporate department. Moreover, officers of the company are personally liable for failure to maintain the statutory books. Feb, 20 statutory records and registers are official books kept by a company relating to legal and statutory matters.
The statutory books of the company must be maintained and kept at the companys registered office or an alternative location notified to companies house. The companys logo can be uploaded to appear on the statutory registers, as well as other documents. Various statutory registers and books have been prescribed to be maintained and kept at the registered address of the company. A company will usually keep their statutory records and books at its registered office or sail single alternative inspection location address. This article considers what are statutory books and the potential implications for failing to maintain or update them. Books are often classified as statutory books and statis. Register of shareholders, register of debenture holders, register of company directors and. It is a legal requirement for all limited companies to maintain a register. Limited company register book including share certificates.
However, by not maintaining accurate and uptodate statutory books, you are putting your business at risk. Buy limited company register book including share certificates, minutes, directors, everything you need at amazon uk. Company registers that under corporate legislation must be kept at the registered office of a firm, including 1 register of directors and secretaries, 2 register of directors interests, and 3 register of shareholders. The following is a note on the legal obligations on irish companies to maintain these records. Books are often classified as statutory books and statistical books. Buy company registers statutory books online loose leaf company registers for limited by shares, guarnatee and llps. Delivery address please enter the address where you would like your item to be delivered. Every uk company is required by law to have a set of statutory books and records and to maintain them. This is a list of the documents that a private limited company must maintain. Jan 15, 2018 this article considers what are statutory books and the potential implications for failing to maintain or update them. The typical contents of a companys statutory book are. For those requiring a more prestigious package our vistra company kits include a rigid slip cover.
Read this article to learn about the statutory books to be maintained by a company. Jul 14, 2016 the directors are responsible for maintaining the company s statutory as well as non statutory books and for keeping the documents uptodate. The mode of maintenance of the statutory register of the company. The main registers that you are required to retain are as follows. Statutory registers all companies are under an obligation to keep them but what are they. As an optional extra, the binder may be gold blocked for a more prestigious appearance. The statutory books are made up of a number of different registers that a company must retain containing information on the company and those that control it. Read our guide to find out what information you must keep and how to record and report that information.
A company register is a file containing the statutory registers comprising of. The information may be available to public in some cases. Dec 12, 2015 it is a requirement of the companies act 2006 that all companies keep up to date statutory registers. In addition to the above statutory registers, companies may also keep and maintain the following registers with their company books.
What is the procedure for reconstitution of a companys. Register of company directors residential addresses. When a new company is formed most registration agents supply their customers with a combined register or company registers if you need a company register you can buy online now. This ensures all important company documents are filed together and easily accessible for inspection purposes. The new service is available without cost to all customers who use the company wizard to register their limited company. Register of the directors and secretaries appointed. Jun 19, 2019 a company will usually keep their statutory records and books at its registered office or sail single alternative inspection location address. Sep 08, 2019 the mode of maintenance of the statutory register of the company.
Btc can supply a range of legal stationery for your company upon incorporation or at those times you may require an addition or renewal of your company stationery. The statutory books are open to public inspection, they should be available during business hours. If you wish, you may keep digital copies instead of, or in addition to, your paper registers. Free limited company statutory registers template lightwork. Company books and records statutory books rocket lawyer. It is a requirement of the companies act 2006 that all companies keep up to date statutory registers. According to the companies act, a company has to maintain several types of books and registers. How do you reconstitute statutory books that have been lost. Statutory books and records maintenance of statutory books. What are statutory books and why does your business need them.
Statutory books and records maintenance of statutory. In addition to the statutory books you also may decide to establish the following. You must maintain certain records about the company s directors, shareholders, meetings held these records are known as the statutory register and are in addition to normal accounting records which a company is also required to be keep. Having your statutory books uptodate and showing a clear picture of the. Additional register pages are available separately, allowing records to expand and still be stored in the same convenient, organised way. Is there a specific procedure to follow when reconstituting the books.
Statutory register refers to specific records about a companys shareholders, directors, and the meetings held. A company s statutory books are a number of key registers required to be maintained and updated by company law, including in relation to its shareholders and directors. The law requires statutory records to be available for public inspection at the registered office or sail address every working day between the hours of 9. A companys statutory books are usually kept at the registered office of the company. Buy companies statutory registers 11in1 as per the new companies act 20 book online at best prices in india on. A companys statutory books are a number of key registers required to be maintained and updated by company law, including in relation to its shareholders and directors. Deluxe company kits statutory registers deluxe company kits statutory registers include our boxed company register choose from limited company, llp and plc complete with our premium desk model company seal in either silver or antiquelook black and gold. This choice, for private companies only, is an alternative to the obligation to keep all or any of those statutory registers at its registered office. To view the full document, signin or register for a free trial excludes lexispsl practice compliance, practice management and risk and compliance. They must be kept at the companys registered office or register of members and register of directors interests only at some other place notified to companies house. Original date of publication 27 march 20, republished 20 july 2015. The statutory books also contain a log of all share allotments and share transfers, and can also be a convenient place to store your companys corporate documentation, such as any certificates of incorporation, board minutes and the articles of association. Sep 21, 2017 in many instances, smaller companies are not aware of the requirement to keep statutory books up to date and, alarmingly frequently, may not even know what statutory books are. Generally, third parties are deemed to have constructive notice of the information filed with the register of enterprises.
What are company books and why do you need to keep them. Books containing minutes of general meeting, board, committees of directors as p. Register in relation to any interests in shares and debentures for the directors and secretaries of the company. The statutory books of the company must be maintained and kept at the companys registered office or an alternative location notified to companies house companies house in wales for companies registered in england and wales, and companies house in edinburgh for companies registered in scotland where they can be inspected. Statutory books are a companys official record of any legal and statutory matters. These must be kept at the registered office of the company or other place notified to companies house. Limited companies are legally required to keep and maintain a number of statutory company records and registers. You must maintain certain records about the companys directors, shareholders, meetings held these records are known as the statutory register and are in addition to normal accounting records which a company is also required to be keep. User notes the company must maintain a share register that records the shares issued by the company within the last 10 years. These registers include, inter alia, register of members register of director register of. The constitution of the company, a copy of which may be inspected at the companys registered office, states that no shares may be transferred other than in accordance with clause 5. Every company is required to keep the following statutory registers, and to provide access to them. Statutory registers include important information about the company such as the names of members and how many shares each one holds. How do you reconstitute statutory books that have been lost or destroyed.
1070 698 1445 625 475 1511 65 1345 37 1220 867 630 744 446 1165 394 783 1423 1400 1650 1075 1493 1041 909 16 1036 721 626 516 128 1277 1304 1364 1034 386 905 1311 1174 527